Personal Data Protection Policy

The Journal of Medico Informatics (JoMI) is committed to safeguarding the privacy, confidentiality, and security of personal data of all individuals involved in the publication process, including authors, reviewers, editors, and readers. The journal ensures that all personal information is collected, processed, and stored in a lawful, fair, and transparent manner — strictly for legitimate scholarly publishing purposes. JoMI adheres to internationally recognized data protection standards, including the General Data Protection Regulation (GDPR) and applicable national regulations.

Scope of Data Collection
JoMI may collect personal data during the manuscript submission, peer review, editorial communication, and publication processes. This includes, but is not limited to, names, email addresses, institutional affiliations, ORCID iDs, contact details, areas of expertise, and other relevant professional information necessary for editorial workflow and publication management.

Purpose of Data Processing
All personal data collected by JoMI is used exclusively for legitimate academic and publishing purposes, including manuscript processing, peer review coordination, editorial decision-making, publication, indexing, archiving, and communication with authors, reviewers, and editors. In addition, reviewer-related information — including areas of expertise and review history — may be used to develop and maintain an internal reviewer database. This enables the journal to efficiently identify and invite suitable reviewers for future submissions in related subject areas. Personal data will not be used for commercial activities, advertising, or marketing unrelated to the journal.

Data Sharing and Disclosure
JoMI does not sell, trade, or share personal data with third parties without the explicit consent of the individual concerned. Limited data sharing may occur only when necessary for journal operations — such as with indexing services, DOI registration agencies, manuscript management systems, or technical service providers — and strictly in compliance with applicable data protection regulations. Personal data may also be disclosed where required by law, legal proceedings, or regulatory authorities.

Data Security and Confidentiality
The journal implements appropriate technical and organizational measures to protect personal data against unauthorized access, alteration, disclosure, or destruction. All editorial and peer review communications are treated as strictly confidential. Access to personal data is restricted to authorized personnel directly involved in the publication process.

Data Retention
Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected, including maintaining the scholarly record and ensuring the integrity of published research. Data retention practices comply with all legal, regulatory, and archival requirements.

Rights of Data Subjects
Authors, reviewers, and other individuals have the right to access, correct, update, or request the deletion of their personal data, subject to legal and publishing obligations. Requests regarding personal data may be submitted by contacting the editorial office. JoMI will respond to all such requests in a timely manner and in accordance with applicable data protection laws.

Third-Party Links and External Services
The journal website and publishing platforms may include links to third-party services — such as indexing databases, repositories, and ORCID integration. JoMI is not responsible for the privacy practices of these external services, and users are encouraged to review their respective privacy policies independently.

Policy Updates
JoMI reserves the right to update this Personal Data Protection Policy as necessary to reflect changes in legal requirements, technology, or publishing practices. Any updates will be published on the journal's official website, with appropriate notification provided where applicable.

Commitment to Ethical Data Handling
This policy reflects JoMI's commitment to responsible data management, ethical publishing practices, and the protection of individual privacy. By ensuring compliance with international data protection standards, JoMI fosters trust, accountability, and transparency across all aspects of its editorial and publishing activities.